3 Hidden ChatGPT Features for Every Agent

NEW YORK – As a real estate agent, you likely use ChatGPT to accelerate the creation of email responses, social media posts, or a blog for your website.

But are you using ChatGPT efficiently? Did you know there are features and capabilities you can unlock to improve ChatGPT’s performance?

Here are three hidden ChatGPT features that can boost your ChatGPT skills and help increase your AI efficiency.

Chat history search: Find your best prompts – fast

Ever had a “perfect prompt” moment but then forgot how you phrased it – and when? If you’ve ever wasted time scrolling through endless chat threads looking for that one genius moment, here’s a time-saving tip.

For paid ChatGPT versions, “Chat History Search” is a surprisingly powerful tool. Instead of starting from scratch, you can type in a keyword or phrase from a past conversation created by your stellar prompt, and ChatGPT will show you every thread where that word or phrase appeared.

Let’s say you once wrote a killer prompt that generated a social media calendar in a perfectly formatted Word doc with columns. If you remember having “social media” as part of your prompt, ChatGPT will search for that phrase. A list of past chats will appear, including your search phrase, allowing you to find, copy, and reuse that stellar prompt. 

How to use it:

• On your desktop version, click the search icon (magnifying glass) in the upper left of your ChatGPT screen.
• Type in anything you remember: part of the prompt, a client name, or a topic like “video script.”
• Your chat history will instantly filter to show every match.

This can save real estate agents time and brainpower. Think of it like your own built-in prompt vault—especially helpful if you didn’t save a prompt to a separate doc or library.

Pro tip: If you are an advanced user, ask ChatGPT how you can create a custom GPT called “Prompt Library” to store your favorite prompts for future use.

ChatGPT Search works with:

• ChatGPT Plus
• ChatGPT Teams

Customize ChatGPT: Let it get to know you

Tucked away in your ChatGPT settings is a feature called Customize ChatGPT. It’s the fastest way to make ChatGPT get to know who you are and what you do, so it can better learn your voice.

To access, click on your account name in the upper right-hand corner (newest version) and select from the pull-down “Customize ChatGPT.”  A fill-in-the-blank form will open that, once complete, and will help teach ChatGPT how to behave, write, and prioritize what matters to you.

It will ask the name you want to be called, what you do, what traits you want ChatGPT to have to reflect your voice (suggestions are at the bottom), and a section that says, “Anything else ChatGPT should know about you?”

There’s also an Advanced pull-down at the bottom you can ignore, as it simply shows ChatGPT’s selected capabilities, and all of them are listed by default.

How to use it:

• Tell it who you are: “I’m an experienced full-time real estate agent working with retired buyers and sellers focusing on luxury listings in Portland, Oregon.”
• Explain your tone preferences: “I prefer conversational but professional writing that sounds like me: friendly, clear, personable but professional.”
• Highlight how you work: “I write newsletters, create Instagram captions, draft listing descriptions, and answer buyer questions.”
• Set limits and preferences: “Avoid generic adjectives like ‘beautiful’ or ‘stellar’; I like specific, lifestyle-driven benefits that connect emotionally with my clients.”

Once completed and saved, ChatGPT will use your profile as context whenever you start a new chat. According to ChatGPT, it can make your future experiences smarter, faster, and more personal.

Pro tip: You can revise your Custom ChatGPT anytime  –  if you are changing client focus, want to modify your brand voice, or alter your writing tone – you can update your settings.

Customize ChatGPT works with:

• ChatGPT Free (but is less reliable than paid versions)
• ChatGPT Plus
• ChatGPT Teams 

Perfecting a single sentence: A little tweak can mean a big result

It sounds simple, but one of the most powerful things ChatGPT can do is help you optimize a single sentence. Sometimes, you write yourself into a corner – and get stuck! Turn to ChatGPT for the rescue.

Take the sentence that just isn’t working, then paste it into ChatGPT and give it a prompt asking it to solve what’s wrong. If the issue is transition – the sentence doesn’t flow logically to the next sentence or paragraph – cut and paste those into ChatGPT to show the context.

Words carry weight, often more than images. One perfected sentence can save a blog post. 

Also, if you need a single powerful or clever sentence or phrase for a headline, email subject, or social post, ChatGPT can be a lifesaver.

Maybe it’s the opening line on your next Just Sold postcard or the hook for your monthly client email newsletter. Whatever the context, ChatGPT can take your initial idea or draft and offer five or more stronger, more clever versions.

ChatGPT can even provide different emotional tones, urgency levels, or voice styles if you ask. 

How to use it:

Take your draft sentence: “Check out this really nice house for sale in Winter Park! It’s well-designed with recent upgrades.”

Now ask ChatGPT to give you six versions that:

• Make it sound more urgent and/or
• Add an emotional appeal and/or
• Give it a clever spin and/or
• Add a call to action

You can also ask it to match your brand voice, whether polished and professional or casual and conversational. Remember, the goal is not to automate your writing but to help you sharpen your writing.

This tip is fast, powerful, and available on every version of ChatGPT.

 Pro tip: In the paid versions, teach it your writing style by uploading samples of things you posted in the past: blogs, emails, newsletters, client presentations, and social media posts.

Single Sentence improvement works with:

• ChatGPT Free
• ChatGPT Pro
• ChatGPT Teams

The little things count with AI

The real power of ChatGPT is more than using it for big projects. It’s in the small hidden gems that, for a daily user, can collectively shave hours off your week. Unlocking these features will help increase your efficiency, giving you more time to spend with clients instead of in front of a computer screen. 

Need tech assistance? Tech Helpline is ready to help

If you run into any challenges with these ChatGPT features, Tech Helpline is your go-to resource. Tech Helpline is real estate’s No. 1 tech support service available to more than 730,000 real estate pros across North America. Tech Helpline offers Associations, MLSs, and brokerages unlimited tech support via chat, email, or phone. If you need help and have Tech Helpline as a member benefit, don’t hesitate to reach out.

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